Position Summary

Position: Office Administration and Reception
Company: Destiny Solutions
Location: Toronto, Ontario, Canada
Travel: None
Start Date: Immediate
Status Full-Time Permanent

Are you interested in joining a quickly-growing, fast-paced technology company in the higher education marketplace? Do you like interacting with people, solving problems before anyone else sees them and being the “glue” that keeps the operation moving? Do you enjoy a diverse role with many responsibilities in a fast moving environment?

If so, Destiny Solutions Inc. is seeking an enthusiastic, motivated Office Manager who will embrace new challenges and opportunities offered by a growing young company by contributing to our overall growth and operations management.

We work in a small dynamic environment and are an equal opportunity employer. We also provide our staff with many opportunities for both career and professional development. In this role, you will be given an opportunity to be a major contributor to building the next-generation of Continuing Education business solutions. Come join us at Destiny, where your opinion matters, your experience is valued and interesting work will be part of your daily routine.

Skills & Qualifications

Interested applicants should be energetic and curious self starters, able to accept responsibility and work with minimal supervision. They have excellent oral and written communication skills and are professional in appearance and performance.

Top candidates will possess:

• Outstanding communication and interpersonal skills
• The ability to remain organized and prioritize effectively when the pressure is on
• An enthusiastic “can-do” attitude
• Creative problem solving skills
• Self-motivation and the ability to work independently without a great amount of supervision
• Knowledge of the basic principles of financial accounting
• A meticulous commitment to getting the job done well
• Ability to work in a rapidly changing environment
• Professionalism and composure
• Capacity to be entrusted with confidential information

Responsibilities

• Reception duties, first point of contact for all guests including offering them coffee or snacks
• Bookkeeping duties including A/R and A/P and regular banking
• Maintain day to day contact with building staff
• Handle all courier / shipping and receiving duties
• Conduct telephone and email follow up including receive and oversee correspondence including mail and fax
• Organize and maintain office filing system
• Arrange and schedule meetings including reservations and scheduling board and meeting rooms
• Write and proofread letters and correspondence
• Ordering/purchasing of office supplies
• ensure employee pantry and kitchen is stocked and clean
• Administrative tasks related to on-boarding new employees
• Oversee all office greenery
• Actively participate in continuous improvement of office processes
• General research on a case by case basis
• Other duties as directed by management